CDCR Transfer Travel Tips

In light of the first wave of our Department’s REALIGNMENT that is now upon us, it is imperative that the following steps be taken to ensure Voluntary Transfer per diem is processed as smoothly as possible. Please be aware, per diem will only be paid if the receiving institution is fifty (50) miles or more from your current institution.




All Travel Expense Claims (NOT TRAVEL ADVANCE) must be processed through CalATERS

• Before an expense claim can be processed in CalATERS, a user profile must be created. If you do not have a CalATERS profile, please complete the attached CalATERS Profile Form (page 2) and fax to 559.992.7035, attention Help Desk. VOLUNTARY TRANSFER must be written across the top of the form to expedite processing. (A modified copy is attached for your convenience)

• Once your profile is established, a CalATERS Travel Expense Claim must be submitted for the one time amount that you are entitled to.

EXAMPLE: If you are currently employed at CSP-Corcoran, transferring to Pelican Bay (over 50 miles), you are entitled to $125.00 per day, for 60 days. Your claim would be $7500.00 total. PLEASE BE AWARE, since this transfer allowance has been deemed taxable, taxes will be taken from the subsequent payroll warrant. This will be in addition to normal payroll taxes.

STEP BY STEP INSTRUCTIONS HAVE BEEN PROVIDED BELOW (AB109 ATTACHMENT)

• When entering your Travel Expense Claim in CalATERS please make sure the REPORT NAME begins with your agency/PRU, followed by, VOLUNTARY TRANSFER. EXAMPLE: 065-201Voluntary Transfer.

• Enter the amount of your claim for the total amount allotted for your particular move.

• Claims are to be authorized by approvers at your CURRENT LOCATION.

• In addition to the CalATERS electronic claim, an approved print out of your claim must be sent to RAO-Corcoran with a copy of your Voluntary Transfer memo issued by Headquarters (HQ). Failure to provide this memo will result in a non-issuance of funds.

• Funds will be issued as soon as possible within receipt of both the approved electronic CalATERS claim and a signed CalATERS transmittal printout with your HQ memo attached at RAO-Corcoran. Checks will be either Direct Deposited or sent to the address reflected in your CalATERS profile, depending on how your payroll is established at SCO.